Trade Show Coordinator

Join our dynamic team at SciAps, a cutting-edge technology company nestled in the heart of Woburn, MA (Please note that we are currently transitioning to a new facility in Andover, with the job permanently relocating there in September 2024.) We're at the forefront of innovation, crafting state-of-the-art handheld analyzers that redefine possibilities. We serve a wide variety of markets including oil and gas, mining and minerals, safety and security, transportation, aerospace, chemicals, automotive and much more.

As our company rapidly expands, we're seeking a skilled Tradeshow Coordinator to spearhead our presence at industry events and exhibitions.

In this role, you'll be the architect of our brand's spotlight moments, collaborating closely with our marketing team and event organizers. From conceptualization to execution, you'll shape the narrative of our participation, ensuring that every detail aligns with our vision and captivates our audience.

With ample opportunities for growth within our company, you'll have the chance to carve out your own path.

As the ideal candidate, you'll bring a blend of creativity, organization, and resilience to the table. With a degree or experience in project management, marketing, or communications, and a knack for navigating tools like MS PowerPoint and Excel, you'll be well-equipped to thrive in this fast-paced environment.

Responsibilities include but are not limited to:

- Collaborating with the marketing team and organizers to define the strategy and event requirements.
- Researching and presenting concepts and ideas to the organizers and sponsors for feedback.
- Preparing, presenting, and negotiating contracts.
- Securing the venue, planning the layout, and liaising with vendors to determine their booth requirements.
- Managing the booking and registration of vendors, sponsors, and guests.
- Arranging travel and accommodation logistics, administration, and bookings.
- Promoting the show through marketing channels such as social media, emailers, and advertising campaigns.
- Coordinating the logistical requirements such as security, equipment rentals, and catering services.
- Picking and packing tradeshow equipment and material, shipping items via freight to final destination.
- Processing tradeshow leads and distributing to sales channel.

For this role the ideal candidate will have/be:

- Good computer skills with programs such as Microsoft Office, Google Workspace and Constant Contact.
- Strong organizational and time management skills.
- The ability to perform under pressure.
- Team player with an upbeat attitude.

This is a full-time position that requires in-office presence, with the opportunity for growth within the company. Salary range is flexible and based on experience.

SciAps offers a competitive salary and benefits package and is an equal opportunity employer.

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